ESSEX LADIES' COUNTY
GOLF ASSOCIATION

        Rules and Conditions of Play 2017


 
All players must be Full or Associate Members of the Association. The Management Committee reserves the right to exclude Clubs or individuals that have not paid their England Golf Affiliation fees
         


1. COUNTY MEETINGS

A CDH ID Number must be provided on Entry
Each Player is responsible for playing off their correct Handicap where appropriate.
a) Essex Ladies’ County Championship: Competitors must be full members of the County Association (ELCGA). Handicaps to 13; Scratch competition. 36 hole qualifying – best 16 to qualify for match play. In the event of a tie for 16th place, there will be a sudden death play-off. Buggies are not permitted unless sanctioned by County and the host club. (See Use of Buggies rules paragraph). (i) Competitors must abide by the rules set out in the England Golf Hard Card (ii) Competitors must use a conforming ball on the current R & A list.
b) Essex Senior Ladies’ County Championship: (50+ years at date of entry). Entry qualifications and rules as above, except: 18 holes qualifying – 16 or 8 to qualify for match play, depending on the number of entries.
c) Essex Girls’ Championship: Handicaps to 29. Players with a higher handicap may enter although they will be required to play off 29. Age limit to follow England Golf Regulations. Number of holes played to be arranged by the Management Committee.
d) Open Meeting: The Management Committee will decide each year on the number of Open Meetings to be held, the formats (either 18 hole Medals or Stablefords), and review the Handicap Groups. Entries at any meeting may be limited. If less than 45 entries, the meeting may be cancelled at the discretion of the Organiser and the Treasurer. Entry forms will be circulated to delegates and be available from the Website. Cheques must be made payable to the Essex Ladies’ County Golf Association. Queries must be submitted to the relevant County Meeting Organiser.
(i) A Scratch Prize winner is not eligible to also take a Handicap Prize.
(ii) Aggregate Shields will be played for as arranged by the Management Committee.
(iii) ELCGA Lapel Pins will be awarded to the winning players.
(iv) A player may only represent one club.
(v) Ties: All ties will be decided on the last 9, 6, 3 and 1 hole, irrespective of the order in which the holes were
played.
(vi) Late entries can only be accepted at the Organiser’s discretion, and a player having entered a meeting must consult the Organiser before finding a substitute.
(vii) Meals other than for competitors must be ordered in advance from the host club.

Spring County Open Meeting: Handicaps + - 20. Individual Stableford. Thorpe Hall and Watmough Bowls to be played for as arranged by the Management Committee.
Spring County Open Meeting: Handicaps 21-36. Individual Stableford. The McClure Bowl to be played for as arranged by the Management Committee.

Autumn County Open Meeting: Handicaps + - 20. Individual Stableford. The Raphael Bowl and Barber Salver to be played for as arranged by the Management Committee.
Autumn County Open Meeting: Handicaps 21-36. Individual Stableford. The Romford Bowl to be played for as arranged by the Management Committee.
Seniors' County Open Meeting:  (60+ years at date of competition) Played off handicap – Qualifying. The Joy Wooster/ Mayflower Cups (Spring) and the Froom Cup/Ina Cameron Trophy (Autumn) to be played for as arranged by the Management Committee.
e) Windfall Trophy: Individual Stableford for best qualifier from affiliated Clubs qualifying round for this competition. Only one player from each club can be represented in the final.




2. INTER-CLUB CHAMPIONSHIPS: SILVER SHIELD, SILVER TROPHY, BRONZE SHIELD AND HARRIS BOWL.

All are stand-alone competitions. All individual matches played off scratch except Harris which is off Handicap. Buggies are not permitted unless sanctioned firstly by the County Association (ELCGA) and then the host club. (See Use of Buggies rules paragraph).
a) Clubs shall, for each team entered, pay an amount as approved by the Management Committee, and entries to be made by a date determined by the Committee. Clubs must be affiliated to the County Association.
b) A player may represent ONE club only in all inter club competitions during any season.
c) The number and composition of leagues shall be decided by the Committee according to the number of entries received.
d) Handicap restrictions: Silver Shield – none; Silver Trophy – 10+; Bronze Shield – 19+. Harris Bowl - + 30 (ladies with a higher handicap must play off 30). Handicap allowance for Harris Bowl as per CONGU rules.
e) Juniors under the age of 18 are permitted to play in the Inter Club Competitions. If matches are played on a school attendance day, parents must have received permission from their school to allow their participation.
f) No club may enter more than one team in Silver Trophy, Bronze Shield and Harris Bowl, but clubs are allowed to enter more than one team in the Silver Shield.
g) Silver Shield Only: Clubs may enter more than one team as 1st team and 2nd team. Clubs who have two teams drawn in the same league must play each other first (both home and away) before their other matches. The 1st team (5 lowest handicap players) must be nominated before the date of their first match. Any one of these 5 nominated players is ineligible for the 2nd team. Non-nominated players: if a player has played twice for the 1st team, she is no longer eligible to play for the 2nd team, and if a player has played twice for the 2nd team, she is no longer eligible for the 1st team.
h) Bronze players may play in Silver Shield/Silver Trophy matches without affecting their eligibility for Bronze Shield.
i) Any lady with a handicap of 18.4 and below who plays in any Silver Shield and/or Silver Trophy match is ineligible to play in the Harris Bowl. Any lady who plays in the Harris Bowl is ineligible to play in the Silver Shield/Silver Trophy/Bronze Shield, except under rule (j).
j) Any Harris Bowl player with a handicap of 18.5 and above, who is required to play in her club’s Silver Shield, Silver Trophy or Bronze Shield teams would be allowed to do so on 2 occasions (in total for any combination) without jeopardising their position in the Harris Bowl team. If she is required to play up on a third occasion, she would then be ineligible to play Harris Bowl matches for the remainder of the season.
k) Teams shall consist of five players for the Silver Shield, Silver Trophy and Harris Bowl, and seven for the Bronze Shield, with a player’s position in the team being determined by handicap, whether or not she is playing as a reserve. Positions of players with the same playing handicap shall be determined by the Team Captain.
l) Each individual match will be 18 holes match play, starting from the 1st tee of the designated course and played to a conclusion. Harris Bowl – Any extra holes to be played from where started and handicap allowance continued.
m) The Team Captains shall be solely responsible for their teams playing in the correct order according to their correct playing handicap. Captains must exchange their teams and playing order in writing prior to the commencement of the match. Once the teams have been exchanged, no alterations are allowed. If any player knowingly or unknowingly plays in the wrong position, her match and any other match affected through wrong positioning shall be conceded as walkovers to the opposing players. The Team Captain may give advice to team members during play of a match.
n) Should a player fail to be on the 1st tee within 45 minutes (Bronze Shield) or 30 minutes (Silver Shield/Silver Trophy/Harris Bowl) of the agreed starting time of the team match, the opposing Team Captain has the right to claim a walkover in that individual match.
o) A team may play only if it can provide a minimum of four players (Bronze Shield) or three players (Silver Shield/Silver Trophy/Harris Bowl).
p) In the event that a full team cannot be fielded on the day, players in that team must fill positions 1 to 4/5/6 (Bronze Shield) or 1 to 3/4 (Silver Shield/Silver Trophy/Harris Bowl). The opposing team will receive a walkover in the remaining matches, i.e. the empty position(s) has/have to be the last match(es).
q) Any club unable to play on the agreed date or giving a walkover to the opposing team will be withdrawn from the league and all matches played cancelled.
r) Matches must be played on or between dates arranged by the Committee. When the dates for the league matches have been arranged, they and any subsequent changes must be confirmed in writing by the home Team Captain to their opposing captain and the relevant Organiser. No match dates may be altered after 1st April except under rules (s) and (t) below.
s) Matches must be played on the designated course. Clubs with more than 18 holes should make it clear which holes will be used. These Clubs are required to use the same 18 holes for each of their home league matches. If the course has been declared unplayable, or deemed unfit for a competition by prior agreement of the County Organiser, or is otherwise unavailable, the match must be re-arranged. In the event that some holes are closed, 18 holes must be arranged in the best way possible. If advisable, nine holes may be placed twice. In the event of continuous bad weather, clubs should try and give notice the day before if play is unlikely.
t) If play cannot begin at the appointed time or is suspended in accordance with Rule 33-2d of the Rules of Golf, and play cannot be started/resumed that day, a future date should be amicably arranged by the two Team Captains. However, if no play is possible upon arrival or play is suspended due to sudden bad weather, no decision to rearrange may be taken until a minimum of 2 hours have elapsed, during which time all players are required to remain at the club. If a match has to be rearranged after the teams have been exchanged, the teams must be represented by the same players who must resume their matches in accordance with the Rules of Golf (see Rules 6-8 and 20-3) at whichever hole they were playing when the suspension occurred. Should a player on either side be unable to attend she must give a walkover to her opponent. If players occupying the same position on both sides are unable to play, both teams may use a new player in the last position, ensuring correct handicap order is maintained. Any reduction in a player’s handicap in the interim period is ignored for the purposes of completing her match.
u) Depending on the number of leagues, and as previously determined by a draw, the winners of each league will play quarter, semi-finals or finals.
v) The team with the greatest number of wins will be the league winner. In the event of a tie in the number of wins, the number of individual matches won will be the deciding factor. If there is still a tie, an extra point will be awarded for each away team win. If there is still a tie, the winner will be determined by the results between the teams in the league matches. Silver Shield Only: if there is still a tie after the above, the league winner will be decided by the differential of holes won between the two tied teams.
w) Should there be an uneven number of leagues, after determining the winners as described above, the best runner(s)-up will be determined: i) When there are the same number of teams in each League, the team with the greatest number of wins will be the runner-up. In the event of a tie in the number of wins, the number of individual matches won will be the deciding factor. If there is still a tie, an extra point will be awarded for each away team win. If there is still a tie, the runner-up will be determined by a play-off between the two teams on a neutral course. (ii) When there are a different number of teams in each League, the team with the least number of lost matches will be the runner-up. In the event of a tie in the number of losses, the number of individual matches won will be the deciding factor, determined by expressing the matches won as a percentage. If there is still a tie, an extra point will be awarded for each away team win. If there is still a tie, the runner-up will be determined by a play-off between the two teams on a neutral course.
x) The Committee shall decide the dates of the quarter-finals, semi-finals and finals. The clubs involved will be notified of the venue and starting times.  Note: Clubs who qualify for quarter or semi-finals are expected to make their courses available for another match in that round or later rounds. Any lack of availability must be notified to the appropriate Organiser as soon as possible.
y) No courtesy round may be requested at any time for Silver, Bronze or Harris Bowl league matches, and no green fees are payable by an away team, if unavoidable the home club should bear the cost.

3. MUNRO FOURSOMES – Played off Scratch
a) The competition shall be open to all clubs affiliated to the County Association.
b) Two players, who may be changed at any time during the competition, shall represent each club. No player shall represent more than one club.
c) Juniors under the age of 18 are permitted to play in the Inter Club Competitions. If matches are played on a school attendance day, parents must have received permission from their school to allow their participation.
d) The preliminary rounds shall be played over 18 holes on neutral courses. The final will be played over 36 holes on a course decided by the Munro Foursomes Organiser. All matches must be played to a decision. In the event that some holes are closed, 18 holes must be arranged in the best way possible. If advisable, nine holes may be played twice.
e) A complete draw shall be made and the Munro Foursomes Organiser shall notify the clubs on which course the next round shall be played.
f) The Munro Foursomes Organiser shall arrange fixed dates for each round.
g) Entrance fee, of such amount as is approved by the Committee, to be sent to the Munro Foursomes Organiser and made payable to the Essex Ladies’ County Golf Association.
h) No courtesy rounds may be requested at any time.
i) Buggies are not permitted unless sanctioned by the County Association and the host club.
 



4. COUNTY INDIVIDUAL KNOCKOUT COMPETITIONS
a) Format: Individual knockout tournament off handicap for players in 3 divisions, Plus – 15 (Gold), 16 – 24 (Silver), 25-36 (Bronze). Maximum of 64 competitors per division – taken in order of receipt until the maximum number is achieved. Handicap allowance full difference in handicap. If a player’s handicap increases and is outside the limit of the division, she must play off the maximum handicap in that division. If a player’s handicap reduces and is below the handicap range, she must stay in the division but play off her new handicap.
b) Entry Fee: 5 per player.
c) Eligibility: All players must have a Competition Handicap and be members of a club affiliated to the ELCGA.
d) Where a club has more than one course: Once a course is agreed upon when the match is booked, this must be upheld.
e) Draw: The top player in each match will be at home for the first round only. In subsequent rounds there will be a draw to decide Home or Away. Finalists and semi-finalists will be placed in opposite sides of the draw the following year. Should a player already have had 2 consecutive home draws, then they will automatically play away in the following round – unless their opposition is in the same position, when a draw will be made in the usual way. The reverse will take place if a player has had 2 consecutive away draws.
f) Green Fees: If a green fee has to be paid it will be shared.
g) Caddies are not permitted
h) Buggies: See Rule 8 – Use of Buggies
i) General Rule: Matches must be played in accordance with tees and greens of the day and commence at the 1st tee where possible.
j)Dates: The home player must make contact and offer both midweek and weekend dates spread over not less than two weeks and contact their opponent within two weeks of the relevant draw date. If she fails to do this the opponent may claim the home draw.
k)Completion Dates: Each round must be completed on time, no extensions will be given.
l)Substitutes: No substitutes will be allowed.
m)Results: The result of each match to be telephoned, or emailed, to the Competition Organiser by both players. If the match is played on the last date the result must be telephoned immediately.
n)Finals Day: All three Finals will take place on a course and date specified by ELCGA in the presence of referees from ELCGA.
o)Prizes: The winners and runners-up of each division will receive a voucher.
p)Thunderstorms: In the event of a storm players should mark their balls, return to the Clubhouse, or take shelter and resume play as soon as possible. If the course remains closed for the day the match shall be rearranged and play shall commence on the tee of the incomplete hole. Original handicaps prevail.
q)Practice Rounds: Please note it is the County’s policy that courtesy rounds may not be requested at any time.
r)The Committee’s decision is final if any incident, not covered in these rules, occurs.
 


5. HUNTER FOURSOMES – Played off Handicap
a) Pairs consist of a lady and a junior from the same club – no limit on the number of pairs per club.
b) Handicap limits: Ladies maximum of 24, Juniors handicap of 36 or below.
c) Age limits: Ladies aged 25 or over, Junior under 18 on 1st January 2016.
d) Format:
Foursomes match-play. Knock-out, played off handicap.
Handicap allowance - half the difference between aggregate handicaps of each side. Each
round 18 holes match play. Each round to be re-drawn. Pair drawn first have home
advantage until the semi-finals and final when matches will be played on neutral course.
e) No Caddies.
f) The competition to be run on an email basis through the season by the Hunter Foursomes Organiser in conjunction with the Junior Organiser and Management Committee.
 


6. LOGAN TROPHY – Played off Handicap
a) Open to Juniors (under 18 on 1st January 2017) – no limit on number of entries per club.
b) Handicap limit: Maximum of 18.4.
c) Format:
Singles Matchplay. Knockout, played off handicap.
Handicap allowance, full difference between handicaps of players. Each round 18 holes
matchplay. Each round to be redrawn. Player on top of the draw to have home advantage.
d) No Caddies.
e) The competition to be run on an email basis through the season by the Logan Trophy Organiser
in conjunction with the Junior Organiser and Management Committee.



7. HITCHCOCK TROPHY – Played off Handicap
a) Open to Juniors (under 18 on 1st January 2017) – no limit on number of entries per club.
b) Handicap limit: Between 18.4 and 35.4.
c) Format:
Singles Matchplay. Knockout, played off handicap.
Handicap allowance, full difference between handicaps of players. If a player’s handicap
reduces below 18.4 during the competition, they continue to play in further rounds off their
current playing handicap. Each round 18 holes match play. Each round to be redrawn. Player
on top of the draw to have home advantage until the semi-finals and final when matches will
be played on neutral courses.
d) No Caddies.
e) The competition to be run on an email basis through the season by the Hitchcock Trophy
Organiser in conjunction with the Junior Organiser and Management Committee.



8. GENERAL

CADDIES are allowed in the County Championship, Inter Club Competitions (Silver Shield, Silver Trophy, Bronze Shield & Harris Bowl) and Munro Foursomes. They are there to assist the players; they may go on the green, and hold the flag if requested to do so, but play must not be delayed. Professional or Assistant Professional golfers are not permitted in any ELCGA competitions.

USE OF BUGGIES in CHAMPIONSHIP MEETINGS, HANDICAP MEETINGS (excluding ladies in Senior Category C who may use a buggy if they wish), SILVER SHIELD/SILVER TROPHY/BRONZE SHIELD/HARRIS BOWL, MUNRO FOURSOMES AND COUNTY INDIVIDUAL INTER-CLUB KNOCKOUTS: If, due to a registered long-term medical condition, a golfer or caddy is unable to play the game of golf without the use of a buggy, she may apply annually to the County Secretary, through her Ladies’ Secretary, for this to be recorded. A letter from her doctor should accompany the initial application. The ELCGA’s “Transportation Policy” follows that of England Golf in this respect. It should be noted that, even if registered, she would not be permitted to play at clubs where buggies are not allowed. Captains and supporters use of buggies during the above competitions must be in accordance with ELCGA guidelines. Additional information can be found on the ELCGA website.

DMD's: The use of Distance Measuring Devices as indicated in the Rules of Golf (Rule 14-3 and appendix 4) is allowed in all ELCGA competitions. A player may obtain distance information by using a device that measures distance ONLY. MOBILE PHONE DMD APPLICATIONS AND ANY DMD THAT IS DESIGNED TO GAUGE OR MEASURE OTHER CONDITIONS (E.G. GRADIENT, WIND SPEED, TEMPERATURE ETC as detailed in appendix 4) ARE NOT PERMITTED. Penalty for breach of Rules – Disqualification.

MOBILE PHONES: Mobile Phones should be switched off at all times whilst on the course and any matches remain in progress. The making or receiving of telephone calls (including unanswered calls) using mobile phones, on the course by Players/Caddies & Team Captains is not permitted in any County Competition. Penalty for breach: Match play: 1st offence – loss of hole; 2nd offence - loss of game 10-8. Stroke play: 1st offence – 2 shot penalty; 2nd offence – disqualification. Use of mobile phone as a DMD: Disqualification. If a Player/Caddy or Team Captain is following a match and uses a phone that disturbs an ongoing match(es), their player in the disturbed match(es) would incur a penalty as above. The exception is the use of a mobile phone in an emergency.

SLOW PLAY:  COUNTY CHAMPIONSHIP, SENIORS COUNTY CHAMPIONSHIP, GIRLS CHAMPIONSHIP & INTER-CLUB COMPETITION FINALS: Each player is responsible for playing without undue delay, and consideration should be given to other competitors in the field. If a competitor or group are seen to be playing slowly or losing ground then a Rules Official may warn the group or player to get back into position with the group in front. If this is not achieved then a penalty may be imposed if a player or group has to be warned again. Penalty for breach: 2nd offence in Match play – loss of hole. Stroke play – one shot penalty. 3rd offence in Match play – loss of hole. Stroke play – one shot penalty. Subsequent offence – Disqualification.

TROPHIES: Any club or player winning a trophy will be responsible for ensuring they have adequate insurance to cover loss or damage, from the time it is presented until it is relinquished and shall ensure it is returned to ELCGA before the next year’s Final of that event duly engraved.

INTER CLUB AND COUNTY TEAMS: All Inter Club Competition Players/Team Captains may be full or associate members of the County Association with the exception of the County Championship and County Week when Players/Team Captains must be full members of the County Association (ELCGA).

CHAMPIONSHIP REGULATIONS:  The Management Committee has the power to make and alter regulations governing the activities, etiquette and dress code of members of ELCGA when representing ELCGA in the 1st Team, 2nd Team, Junior Team or Senior matches. Such regulations will be known as the Championship Regulations and any breach of the Championship Regulations will be grounds for disciplinary action against a member in terms of point 4 of the Disciplinary Procedure. Use of buggies in the County Championships is subject to England Golf Transportation Policy.

SELECTION OF TEAMSThe selection of players to represent ELCGA in team events will be the responsibility of the relevant Team Captain in conjunction with the County Captain, with the exception of the 1st Team, where selection will take place as per the ELCGA Constitution, with the assistance of two other selectors. However, the County Captain’s decision will be final during County Week.                                   

Any doubts as to procedure not covered by the above rules should be referred immediately to the appropriate County Organiser.


ELCGA January 2017